PeopleSoft to AD (Entra ID) Integration: How to Get Started?

If your company uses Oracle PeopleSoft to manage employee records, you can integrate it with on-premises Active Directory (AD) or cloud-based Azure AD (now called Entra ID).

This integration allows your IT teams to sync employee data in real time. It can also reduce manual workload and avoid human errors.

In today’s guide, we will teach you how to connect PeopleSoft to Microsoft AD. We’ll also discuss the benefits you can get from this integration.

How to Integrate Oracle PeopleSoft with Active Directory?

Here are six simple steps to connect Oracle PeopleSoft to Microsoft AD:

1. Define Employee Data

The first step involves identifying what employee data should be synced between the two systems. Common examples include employee IDs, names, departments, and job titles.

You should also determine which fields trigger user provisioning or deprovisioning actions in Active Directory. For example, if an employee’s department is changed within PeopleSoft, the integration should automatically revoke identity access privileges to all AD-connected accounts.

This step sets the foundation for the rest of the integration stages, so make sure you do it right.

2. Map PeopleSoft Attributes to Active Directory

Next, match PeopleSoft fields with their counterparts in Active Directory. For example, “EMPLID” in PeopleSoft might map to the “EmployeeID” field in AD.

You should also map other employee attributes like display name, email, and department.

This mapping defines how each user appears in your directory service. A single mismatch can lead to incomplete records or sync failures.

Don’t forget to document mapping rules in a reference sheet. This allows you to determine the root causes of problems and resolve them immediately.

3. Assign Access Rules

After mapping employee fields, you can lay down permission rules. Establish who gets access to what resources. These might include SaaS software licenses, communication platforms, or computer files.

Implementing role-based access control (RBAC) works best for most companies. This security method restricts users’ access to systems based on their roles.

For instance, you can set rules to create accounts in AD for all full-time employees while delaying vendor onboarding. The system only gives suppliers temporary access to accounts until they are fully vetted.

4. Establish the Connection Between PeopleSoft and AD

Now that you have assigned attributes and access rules, you can connect PeopleSoft to Active Directory.

You can use a middleware solution to automate the integration process. Alternatively, you can write custom scripts or use APIs to send data from PeopleSoft to AD.

Choose the integration method that fits your environment and skill set. Then, test it in a controlled environment before full deployment.

5. Configure Data Sync Settings

Set the timing and direction of your data sync. Decide if PeopleSoft will be the master data source and how often updates will be pushed to AD, whether hourly, nightly, or in real time.

Be cautious with bidirectional syncs, as changes in Active Directory could conflict with HR policies in PeopleSoft.

6. Schedule Regular Maintenance

Once live, the integration between PeopleSoft and AD will need regular checks.

Schedule audits to verify data accuracy, expired access, and inactive accounts. It’s important to review access rules quarterly and retire unused accounts to reduce costs.

You can also review logs for sync errors and adjust field mappings when the PeopleSoft schema changes. This ensures the integration works smoothly and aligns with your current workflow.

Benefits of Integrating PeopleSoft with Active Directory

Once integration is in place, your IT operations will quickly see strong returns across operations, security, and productivity. Here are the specific benefits of connecting PeopleSoft to AD:

• Simplify onboarding and offboarding workflows: It can automatically onboard new hires and sync employee terminations from PeopleSoft to AD.
• Automate employee lifecycle management: It instantly tracks the stages of the employee lifecycle. This means promotions, transfers, and department changes are automatically updated in both systems without manual oversight.
• Reduce security risks: The integration follows strict access rules and immediately revokes permission rights when employee details are removed from PeopleSoft. This prevents former employees from accessing sensitive company data in the Active Directory.
• Boost employee efficiency: It provides new employees with the necessary tools they need from day one, which can accelerate their time-to-productivity. Meanwhile, the IT workload is significantly reduced, allowing them to focus on other business-critical tasks.

Connect PeopleSoft to AD (Entra ID)

ezOnboard by CloudView Partners seamlessly integrates an organization’s HR software (such as PeopleSoft) with on-prem Active Directory or cloud-based Azure AD (Entra ID). It automatically syncs employee data between both systems to streamline identity and access management.

With ezOnboard, you no longer need to rely on paperwork during the onboarding and offboarding processes. You can access and manage employee data from a user-friendly platform while enjoying the benefits of automation.

Request a demo today or check the ROI calculator to see how much money ezOnboard can save you.

FAQs About PeopleSoft to AD

How do I get data from PeopleSoft?

You can extract data from Oracle PeopleSoft using queries built with PeopleSoft Query Manager or SQL. Many companies use REST/SOAP API services to automate data delivery.

What is LDAP in PeopleSoft?

LDAP (Lightweight Directory Access Protocol) in PeopleSoft is often used for authentication. It allows users to log in using their AD credentials.

You can configure PeopleSoft to validate usernames and passwords against Active Directory. This can reduce login issues and support single sign-on (SSO) setups.

Is PeopleSoft being discontinued?

No, Oracle will not discontinue PeopleSoft. The company will support PeopleSoft through 2034 and continue to release updates, so it’s still a good HR system for many enterprises.

What are ADS in PeopleSoft?

ADS is short for Application Data Sets in PeopleSoft. These help businesses transfer configuration data between PeopleSoft environments during application lifecycle management.